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A role, such as Annotator or Author, is a name for a set of permissions. You assign a role for a repository to specify the permissions a user has for that item.
If you have the right, you can edit the list of roles and the permissions granted to each role. Changes take effect immediately for any users assigned a role that changes.
Separate rights for users and roles helps manage policies separate from user-level access control. For example, if your organization decides that Annotators should be denied Print permissions, one change takes care of it.
When you set a user’s role for an item that has other items beneath it in the tree hierarchy, the user’s new role is inherited on each item under that parent item. For example, if a user’s role is set to Annotator on a folder called Sales Processes, all of the items within Document1 (under Sales Processes) show the user’s role as Inherited [Annotator].
When new objects are created in Document1, the inherited role is the default role for all users. Changing users’ roles at the root level then changes their effective role for every item in the entire repository.
The repository has one default role for a user accessing a document. The default role specifies the permission any user has on all items in the repository. Any user with the Edit Roles permission can change the default role for the repository. If a different role is specified for an item in the repository, the default role is overridden by permissions specified for that item and anything below it in the hierarchy.
For more information, see Assign Roles and Permissions.
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